As a Notary Public, you might often be confronted with difficult situations. From having to thoroughly look at an ID to examining a document, every notarization is different. We understand uncertainty can arise during a notarization. So, we made a list of the most frequently asked questions Notaries ask.
What is an Acceptable Identification?
Every state and U.S. territory issues unique driver’s licenses and ID cards. Federal agents have their own ID cards issued. Inmates have unique IDs. Tribal members have unique IDs. Then there are the 43 million foreign-born residents living in the U.S. that have their own unique IDs.
Most states will have guidelines Notaries can follow to know how to identify an acceptable ID, for those other states that do not it is recommended you use an issued government agency ID that includes the bearer’s photograph, signature, and physical description.
Should I Notarize this Document?
Occasionally, when a document comes from another state or is handwritten, Notaries can get skeptical about notarizing.
Remember, as a Notary you are not responsible for the contents of the document. You are responsible for notarizing the document. If the notarization you are asked to perform is in compliance with your state, then you are fine to proceed.
What type of Notarization should be Performed?
Many clients that Notaries come across simply ask to have their document notarized without knowing there are different notarial acts. The first thing a Notary Public should do is skim through the document and look for the “to do.” If it is an acknowledgment it will follow the signature line. Once you recognize the wording of a document and it meets state requirements you can proceed.
For those documents that are not clear, you may ask your client to specify what it is for. What you should not do is recommend or suggest the notarial act to use, unless you are a licensed attorney.
How Do I Complete A Notarial Certificate?
- Make sure it contains a proper venue clause indicating where the document was notarized
- It needs to contain the name of the signer, the date, and state the type of notarization.
- The Notary’s official signature
- The Notary’s official seal.